🌲

Project Silvanus

Transforming Archwood Group's Digital Infrastructure

Executive Presentation | January 2026 Launch

The Current Challenge

Archwood Group operates with fragmented systems that limit our growth potential

Manual Processes

75% of operational tasks require manual intervention, leading to delays and errors

Disconnected Systems

12+ separate systems with no integration, causing data silos and inefficiencies

Limited Visibility

No real-time insights into operations, hindering strategic decision-making

Scaling Constraints

Current infrastructure cannot support projected 3x growth over next 5 years

Silvanus: Our Digital Transformation Platform

A unified, intelligent platform that revolutionizes how Archwood operates

Today

❌ Manual workflows

❌ Isolated data

❌ Reactive decisions

❌ Limited automation

→

With Silvanus

✅ Automated processes

✅ Unified data platform

✅ AI-powered insights

✅ Intelligent automation

Powered by Azure Foundry AI

Leveraging cutting-edge AI to automate decisions and optimize operations

Expected Business Impact

Measurable improvements across all key performance indicators

⚡

75%

Process Automation

💰

30%

Cost Reduction

📈

5x

Faster Operations

🎯

99.9%

System Uptime

⏱️

80%

Time Savings

📊

Real-time

Data Insights

Modern Cloud-Native Architecture

Built on Azure with enterprise-grade security and scalability

Technology Stack

Frontend

React TypeScript Mobile Apps

Backend

Python/Django REST APIs Microservices

Infrastructure

Azure Cloud Kubernetes PostgreSQL

AI/Intelligence

Azure Foundry AI Machine Learning Automation

Key Principles

API-first design for maximum flexibility
Monolith-first approach, evolving to microservices
Security by design with enterprise-grade protection
Scalable to support 10x growth

24-Month Implementation Roadmap

Phased approach to minimize risk and maximize value delivery

Q1 2026

Foundation
Core Architecture

Q2 2026

MVP
Basic Services

Q3 2026

Pilot
First Users

Q4 2026

Rollout
Organization-wide

2027

Scale
Advanced Features

Quick Wins - First 6 Months

Automated user provisioning and access management
Unified dashboard for all business metrics
AI-powered help desk reducing tickets by 40%
Automated approval workflows saving 20 hours/week

Investment Overview

Strategic investment with rapid payback period

Year 1 Investment (2026)

Development Team (8-15 people) £1.2M

Azure Infrastructure £300K

Licenses & Tools £150K

Training & Change Management £100K

Total Year 1 £1.75M

Year 2 Investment (2027)

Extended Team (15-20 people) £1.5M

Production Infrastructure £400K

Advanced Features £200K

Optimization & Support £150K

Total Year 2 £2.25M

Total 2-Year Investment: £4M

Return on Investment

Strong financial returns with payback in under 2 years

Annual Cost Savings

£2.5M

From Year 2

Payback Period

18 months

Break-even point

5-Year NPV

£8.2M

Net Present Value

IRR

62%

Internal Rate of Return

Cost Savings Breakdown

Labor Efficiency: £1.2M/year from automation (30% reduction in manual tasks)
System Consolidation: £500K/year from retiring legacy systems
Error Reduction: £400K/year from improved accuracy
Faster Decision Making: £400K/year from real-time insights

Team Structure & Governance

Scaled approach with strong leadership and oversight

Q1 2026

8

Core Team

Q3 2026

15

Expanded Team

2027

20

Full Team

Governance Structure

Executive Sponsor: Direct C-suite oversight
Steering Committee: Monthly review of progress and decisions
Technical Architecture Board: Ensure technical excellence
Change Advisory Board: Manage organizational change

Key Roles to Fill

Project Director - Strategic leadership
Technical Architect - System design authority
Lead Developers (3) - Implementation excellence
AI/ML Engineer - Silvanus bot development

Risk Assessment & Mitigation

Proactive approach to managing project risks

🔴 Technical Complexity

Challenge: Integration with 12+ existing systems

Mitigation: Phased integration, dedicated integration team, proven patterns from similar projects

🟡 Change Resistance

Challenge: User adoption across organization

Mitigation: Change champions program, extensive training, quick wins demonstration

🟡 Resource Availability

Challenge: Recruiting skilled developers

Mitigation: Early recruitment, contractor partnerships, competitive packages

🟢 Technology Risk

Challenge: New technology adoption

Mitigation: Proven tech stack, Azure partnership, extensive documentation

How We Measure Success

Clear KPIs to track progress and value delivery

👥

90%

User Adoption

⚡

<2s

Response Time

🎯

99.9%

Uptime

🔄

75%

Automation Rate

📉

-30%

Operating Costs

😊

4.5/5

User Satisfaction

🚀

100/day

Deployments

🐛

<5

Critical Bugs

Monthly Executive Dashboard

Real-time visibility into project progress and business impact

Immediate Next Steps

Critical actions required to launch in January 2026

1

Approve Budget & Resources

By October 15, 2025

2

Establish Steering Committee

By October 31, 2025

3

Recruit Core Team

November - December 2025

4

Azure Environment Setup

December 2025

5

Project Kickoff

January 5, 2026

The Time to Act is Now

Silvanus will transform Archwood Group into a digital-first organization, ready for the challenges and opportunities ahead.

Key Takeaways

Unified platform replacing 12+ legacy systems
75% process automation with AI-powered intelligence
£2.5M annual savings with 18-month payback
Proven technology with phased, low-risk implementation
Positions Archwood for 3x growth over 5 years

Approve Project Schedule Deep Dive

For more information:

Project Lead: [Name] | silvanus@archwood.com

Documentation: SharePoint/Silvanus

Questions & Discussion

💬

Thank you for your time

We're ready to answer any questions and discuss next steps

Supporting Documents Available

Detailed Technical Architecture (HLD)
Implementation Roadmap
Risk Assessment Matrix
Change Management Plan
Security & Compliance Framework
Integration Strategy
Training Curriculum
Vendor Analysis